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School Management System

School Management System

  • Innovative 'Search bar' enables anybody to School ERP System within seconds of login
  • School ERP Software is designed for a great user experience with a user friendly interface, meaning that anyone with basic computer knowledge can quickly use the system with minimum training
  • Easy to learn and easy to master
  • Displays latest news, Events, discussions, birthdays, leave applications
Dashboard

Admission

Admission
  • Unique ID for all students
  • Comprehensive admission form
  • Multiple guardian addition facility
  • Emergency contact facility available
  • Previous education details can be recorded
  • Customizable as per school standards
  • Photo upload facility
  • Provide Biometric ID of the students
  • Manage student records. Attach any type of document and data related to student.

Messages

  • Inbuilt messaging system
  • Easy and quick way to send messages to any user of the system
  • Effective communication between administration, teachers, students and parents
  • regarding communications with students
  • Automatic messages about events, news, fee schedules, new forums and holidays, etc. personalized with your school
Messages

Library

Library
  • Browse through library books catalogue and identify the book(s) to be issued
  • Manage library books
  • View/Edit/Delete/Add books
  • Add books with custom tag facility available
  • Filter book using available filters
  • Normal and detail Search for a book available
  • Manage booking returns
  • Manage booking issue
  • Initial library setting for courses available
  • Issued/Renewed book status
  • Manage books, renew,

Applicant Registration

  • Comprehensive registration form
  • Highly customizable form
  • Manage/Edit/Delete registration of courses
  • View applicants based on different filters available
  • View the status of the applicant like allotted, rejected, pending, eligible
  • Allot or discards the applicants after reviewing
  • Completed registration form, print facility available
  • Set the minimum score, PIN facility, approval system as required
  • Subject based registration
  • Subject based amount collection
  • Collect application fee through online payment
Applicant Registration

Student details

Student details
  • Normal student view facility based on batches
  • View complete information about a student from their profile regarding reports, fees, activities, remarks, records
  • Search existing and former students
  • Advanced search facility to search for specific type of students based on a large number of filters

Attendance

  • Easy marking of attendance
  • Note/Remarks for attendance can be given
  • Different types of attendance report can be taken
  • Reports can be filtered using the available filters
Attendance

Finance

Finance
  • Comprehensive Fee classification system
  • Separate fee collection dates designing system for faster finance process
  • Easy analysis of fee defaulters and fee structure available
  • Easy fee submission process
  • Fee import facility for faster system use
  • Manage and Pay instant fees
  • Manage entire expenses and incomes
  • Customize and manage different category of expenses and incomes
  • Adjust settings for printing fee receipts
  • Financial Report generation facility with customizable date range
  • Online payment facility
  • Payslip approval system
  • Manage Assets and Liabilities
  • Manage Donations

Timetable

  • Drag and drop timetable
  • Alerts on subject limits per week while creating a timetable
  • Alerts on employee subject limits while creating a timetable
  • Timetable creation in advance
  • Edit/Delete timetable facility available
  • Timetable tracking
  • Effective employee work allotment
  • View teacher's timetable
  • View complete institution timetable on just one click
Timetable

Examinations

Examinations
  • Create different types of exams based on grades, marks
  • Group exams if required
  • Online exam services with automatic marks calculation - Objective and descriptive exam types
  • Extensive report center
  • Generate report for required exams
  • Automated, quickly and on demand report generation
  • Statistical and chart reports, a better analytical view
  • GPA, CCE, ICSE, Normal and CWA Evaluation methods
  • Setting up required formula for calculation in CCE, GPA and ICSE exams
  • ASL (Assessment for speaking and Learning) and 6th subject in CCE
  • CBSE prescribed report
  • Exam wise report, subject wise report, consolidated report, combined report and reports based on student rankings per class, batch, subject and attendance

Hostel

  • Manage Hostel
  • Add/Edit/Delete/View different types of Hostel
  • Add/Edit/Delete/View different types of Rooms
  • Allocate rooms to the students
  • Create hostel fee collection date
  • Manage hostel fee collections
  • View hostel fee defaulters
  • Pay hostel fee - student use
  • Change rooms for students
Hostel

Transport

Transport
  • Add/Edit/Delete the routes for vehicles
  • Add destination and cost details
  • Add/Edit/Delete Vehicle details
  • Get Transport Details
  • Transport Fee facility available

Calendar

  • Display, Events, Examination, Holidays and Dues in the calendar
  • Separate color for each action as categorized items above
  • Display all information about the items on hovering over the color spots in the calendar
  • Monthly view of all items
  • Easy navigation of calendar month
Calendar

Event Creation

Event Creation
  • Create any type of event
  • Description can also be given to any Event created
  • Title facility also available
  • Can mark if the event is a holiday
  • Can set the even common to all using the check box available
  • Create an event for set of students and faculty
  • Automatic intimations through SMS , E¬mail and internal messaging system

Settings

  • Basic education institute information can be given which is reflected on reports and financial reports
  • Comes with Multiple inbuilt languages
  • A Basic configuration like country, currency, time zone, etc. can be set
  • Addition of school logo and displayed on reports, receipts and login screens
  • Other general settings like enabling grading system as per school requirements, automatic unique ID for all the users.
  • Managing courses and beaches
  • Batch transfer and graduation facility, generate Transfer Certificates
  • Managing major subjects including elective subjects
  • Importing subjects from previous batches
  • Add custom fields for admission form
  • Activate SMS module
  • Automatic SMS alerts
  • Set SMS configuration for alerts to be sent to specific contact numbers for respective actions
  • Send SMS to single or group users or to all users
  • Manage student categories
  • Assign Tutors to Batches
  • Assign roll numbers to students
Settings

Mobile Version

Mobile Version
  • View the messages and alerts
  • View your academic calendar
  • Mark the absentees
  • View timetables
  • Employee leave request
  • Make online payment through mobile

Assignment

  • Upload and download notes / assignments for the teachers
  • Online submission of notes / assignments by the students
  • The Teacher can download the assignment submitted and can give the comments on the same
Assignment

Instant Fee

Instant Fee
  • Manage miscellaneous fee
  • Define fee category and particulars in each fee category
  • Collect fee from students, employees, guest users

Manage News

  • Create/edit/delete news
  • Search for any news using the search bar
  • View all news facility also available
  • Add News uses rich text format
  • Edit/Delete news
  • Published news has the facility to comment also
  • Delete comment facility also available
  • Attach files to the news article
Manage News

Gallery

Gallery
  • Create The new Gallery category
  • Upload photos
  • View/Delete photo facility

Inventory

  • Manage and create store categories
  • Manage and create store types
  • Manage and create stories
  • Manage and create Store Item
  • Manage and create supplier types
  • Manage and create Suppliers
  • Creates Indents
  • Manage Purchase Order
  • Creates GRN
Inventory

Custom Imports

Custom Imports
  • Import Student data
  • Import Guardian details
  • Import daily wise attendance records
  • Import Examination scores
  • Import Library book details
  • Import Inventory details like Store Items, Suppliers
  • Check the import log
  • Employee payroll details

Custom Report

  • Create custom report for student and employees
  • Custom name can be given for the custom report
  • Create custom report based on input criteria based on a large number of fields available
  • Create the report to display based on the user requirement
  • Arrange the report display as required
  • Displayed custom report can be rearranged in ascending or descending order based on any of the fields available in the displayed report
  • View/Delete custom report facility
Custom Report
School Management System

Education
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Education API Education Solution

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School Management software

General

  1. What is school management software?

    A School Management System is designed to facilitate paperless administration of schools. School software has the ability to host modules which allows a user to maintain an academic history of students, records, etc. which ultimately helps the staff, teachers to work in accord.

  2. Can I get a demo before purchasing the software?

    A. We are providing a fully functional copy of the software as Trial. You can download the trial copy by clicking on Try now button. After providing the required information, a download link is sent to your registered email. A 30 days trial product key and Code are also sent separately to make the software working.

  3. Can I use the software without the Internet ?

    Yes, the Internet is not the required for regular operating software. You need to have internet connection, initially at the time of registration, getting latest update and export of data to the website.

  4. Is my data secured using your Software?

    Yes, The software gets installed on your PC, with no or limited access to others in the network. Your data is 100% secured.

  5. How to take backups for Data ?

    You need not worry for the data backups. Software - Next Generation’s inbuilt auto backup features keeps on taking scheduled backups.

Installation

  1. In What Operating System software will work ?

    The software works on Windows (XP, 7, 8) 32 bit, 64 bit. operating system

  2. What is the ideal hardware suggested to run the software ?

    Pentium P-IV and above with Hard disk space of 1 GB, RAM of 1 GB or more and above Graphics Display 1024x768 VGA Monitor.

  3. What is date format is used in the sofware?

    The short date format used is DD/MM/YYYY. You are required to change the date format from the control panel if the set date format is not currently applied.

Basic Setup

  1. How many schools can be managed in the software ?

    One school with all the division (Pre-primary, Primary, secondary, higher secondary) can be easily managed in software.

  2. many classes and sections can be managed in software ?

    In software you can configure classes from Nursery to XII (science, commerce, arts) and section from A to R i.e 18 sections for each class.

  3. Can I run the software from different computers in my school ?

    Yes, you will have to install the server and client configurations on your Local network.

  4. Do I have to buy a different software for Network configurations ?

    No, the same installer provided works for configuring a single PC software system and also a network based software architecture.

School Configurations

  1. What education boards are supported in SURE-NG software ?

    The Software is designed considering the requirement of all formats of education, hence supports any board and even schools affiliated to CBSE, ICSE and ICS.

  2. What mediums are supported in software ?

    The Software works in multiple languages

  3. What file format is required for the school logo ?

    School logo can be a GIF, JPG, PNG or BMP file. The logo has to be of 185 Px Height and 225 Px width. However PNG Format with transparent background would be preferable.

  4. What is class GR Setup ?

    The School maintains a track record of the General Register number assigned to a student. This number series cannot be duplicated or skipped at any instance. Class GR Set up is to configure the starting number from where the software auto generates the next GR number for the division.

Student Management

  1. What is MINI GR ?

    Mini GR is a snapshot of GR information of a student. This screen gives you a jump start in making the software functionality. All you have to do is enter the details of attendance register in it. (student's name, roll no, GR no. & mobile no).

  2. How do I place the students photograph in my records ?

    Students information - along with all other information and photographs can be maintained at one single location for later usage. Students photographs can be taken directly with a webcam or a scanned image. The capture tool provided, is powered with cropping facility to enable proper image selections.

  3. The students category is not listed in the drop down list. How to add in the list ?

    In case the Students Category - is not listed in the drop down list. Mouse click on the label "Category". This will open a dialog box where you can add a new category. The same process applied to Religion / Mother tongue.

  4. To which mobile no. the SMS will be delivered ?

    All the SMSs will be delivered to the mobile no. entered in field adjacent to FATHER MOBILE NO. on The second tab.

Attendance Management

  1. What is holiday profile ? What is its benefit ?

    Holidays during the academic year are fixed before the start of the session. Here SURE provides with multiple profiles, which can be applied to various divisions (Pre-Primary, Primary & Secondary). This eliminates the hassle of remembering days, while entering the students presence, thus eliminating operational mishaps.

  2. How will the absent SMS look like ?

    The format for text message for absent student is is absent on . For the list of approved formats, check out the approved templates under Send Custom SMS.

  3. All the Classes do not appear in the list for entering presence ?

    Please check that the class, which you are looking for has a proper holiday profile applied to it. During Holiday Setup, the class might be missed while assigning to holiday profile.

Class Management

  1. Can I arrange students roll nos. in alphabetical order?

    Yes, the SURE-NG software provides you with an array of choices, you can set the roll nos in alphabetical order, ascending or descending, girls first then boys, or boys first then girls or mixed gender listings.

  2. Can I move a student from one section to another ?

    Yes, you can move a student from one section ex. V-A to V-C , open Class Management > Add Student to Section , make selection for the current class, section and student(s) to move and new section., then press [ >> ] to move the students.

  3. Can I move a student from one class to another ex. class-IV to class V ?

    Yes, when the annual exams are over and results declared, you can promote the student to upper class. from Class Management > Academic Year wise Transfer.

Examination Module

  1. What is meant by cummulative exams ?

    Cummulative exams are group exams. Marks for these exams are derived from the average weightage of marks obtained in other exams selected as the source to this exam.

  2. What is meant by scanned exams ?

    Students, appear for tests/exams conducted by external examining bodies. To help maintain the record of such exams, the school can maintain a repository of scanned images of these results.

  3. Can I change the name of an exam ?

    Yes, the exam name can be changed at a later stage for a more context sensitive exam name.

  4. Can I change the date of the exam ?

    Yes, the exam date can be changed to resemble the proper or updated exam schedule.

  5. What happens If I apply a exam to another class ?

    The exam configurations done for a particular class, gets replicated for other classes selected. This saves the operators work time and also removes the chances of overlooking settings in the configurations.

  6. What different exam types are possible in Software ?

    The software gives you a facility to configure not just the stipulated school exams, but you can also configure unlimited number of school internal exams and class tests. These exams / tests can be applied to a particular class or a group of classes or the entire school. Thus the module has a limitless evaluation scope of the school.

  7. Why is Configure Basic Setup essential for exam setup ?

    Exams / Tests have many criteria for proper evaluation. The process of evaluation is automated to the extent that you feed in the marks and get the reports with all calculations - properly. To achieve this the configurations are essential. on the screens provided, the most commonly used configurations are already marked, you can change the settings if required.

  8. How many types of mark-sheets can be printed in the software ?

    The software is compatible to CBSE, ICSE & state boards. With the implementation of CCE in schools the requirements have become vast. Along with the commonly used formats of mark sheets,software provides you with a facility to configure your own format for the mark sheet.

  9. What is the size of mark-sheet printed in the software ?

    The mark sheets prepared by the software are on B5, A4, Legal sizes, the printing can be done in portrait or landscape orientation.

  10. How many Grade profiles can be made in software ?

    There is no limitation on the number of grade profiles. You can prepare grade profiles depending on your requirements.

  11. Can I keep the grade range percentage values in decimals of 2 ?

    Yes, It has become imminent to take evaluation of 10 marks, grading a score in such low range requires to maintain the grade percentages in decimal places.

  12. How do I know whether marks entry is completed for a particular class ?

    Under Examinations > Exam mark sheet configurations, you get to see the status of the class.

SMS

  1. Can I send SMS using my mobile phone ?

    The software is configured to use the online gateways to send SMSs, you should have an active internet connection to send SMSs.

  2. How many SMS can I send for FREE ?

    You, get 50 SMSs at the time of registration.

  3. How do I add more SMSs to my box ?

    To purchase SMSs email us at sales@schoolmgmt.com to get the latest rates and discount sheet of SMS Packs.

Printings

  1. What printers can be used for printing through SURE-NG software ?

    You can use any deskjet, laser, color or black & white printer.

  2. Can I use a dot-matrix printer ?

    Yes, you can use a dot-matrix printer in the software. To get high quality print on reports we suggest you use laser printers .

  3. Can I print reports on both sides of the paper ?

    Yes, it is a feature of the printer not the software, If you are using a normal printer, you will have to manually turn the page to print on the other side, If you are using a bi-directional printer, then you can set in the printer properties to print on both sides of the paper.

  4. What paper size do you suggest for printing reports ?

    It is suggested to use legal size papers to print the reports. You can also use A4 size of paper, however the report printed will be shrunk to fit in the paper.

  5. Is it necessary to print the reports ?

    NO not necessarily, you can export the reports into .pdf formats and maintain a folder for later use.

  6. In what languages can I print my reports ?

    Reports in SURE-NG software are printed in the default language chosen at the time of basic setup. However, you can print the reports in other languages also. The report will be proper if you have entered the proper data in your choice of language.

Release & Updates

  1. How will I get updates if I am not having internet access on my computer ?

    In case there is no internet connection, you can procure a DONGLE, connect to the internet and update the system.

  2. How will I come to know that there is a new update/release ?

    The software will automatically prompt for the new update.

Backup & Restore

  1. What backup facility is present in the software ?

    The system reminds you to take backup at the time of login, you can set the prompt after a series of login.

  2. What format of files are prepared during backup ?

    The backup file created is with the extension of .xpr. These files can be restored in the software.

  3. Where is backup file stored ?

    Once the backup is complete you can store the backup file on another drive, CD, DVD, Pen drive or any tape media.